Call for Nominations

Dear Neighbors,

We are seeking nominations for several OFSPOA Board positions.  Below you will find a list of open positions with descriptions and an overview of the process.  Nominees and nominators must be OFS property owners.  You may nominate yourself.  In addition, the Board welcomes those interested in serving as Treasurer and Secretary in 2020-2021 to serve as mentees this year.

The Board

The OFSPOA Board is charged with upholding the covenants governing Old Field South. Board meetings are held every four to six weeks and last approximately two hours. The topics discussed vary with the time of year and include finances, beautification, social events, and various community issues. Please consider taking an active part in the OFS community by volunteering for a position.

The Process

If nominating yourself, please send and email expressing your interest to the OFSPOA Board at oldfieldsouth@yahoo.com no later than May 7.  Include a brief bio and indicate which position you are interested in and why you would like to serve.  If you are nominating another member of the community, please provide the information listed above and ask her or his permission prior to nominating.

The Board will review submissions and put a slate of candidates forward for property owners to review in mid-May.  The vote will be held at the business meeting on June 14 and the names of our new Board members will be announced. Terms will begin with the next Board meeting.

Open Positions

Vice-President

  • Act as President in the event of his or her absence
  • Assist the President as needed
  • Develop meeting agendas in consultation with the President
  • Coordinate the bi-annual publication of the OFS Directory

Strong leadership and communication skills required.

Communications (Digital) Chairperson

  • Maintain OFSPOA web site
  • Maintain OFSPOA news site (blog)
  • Maintain OPSPOA directory information
  • Send out email communications to OFS property owners
  • Receive and pass along digital communications to the Board; respond as needed
Good computer skills required.  Willingness and ability to learn new digital tools required.

Social Chairperson

  • Plan, execute, and host the annual business meeting and get-together
  • Plan, execute, and host the annual beach picnic
  • Plan, execute, and host community tag sale or other social events

Excellent coordination, planning, and execution skills required.

Call for Nominations — Extended

A message from OFSPOA Board President Tricia Telemaque:

It’s a great time to join the board!!  There’s still time to volunteer!  We are extending the deadline for nominations to March 19th.  Open positions:

       President

Leads the board by setting the agenda, tone and approach the board assumes in maintaining and implementing the Old Field South covenants to ensure the community maintains its charm, historic sense of wellbeing and adherence to the wants and needs of the members of the community.

Conducts all Board meetings including setting agenda Coordinates and assists all board members with all their duties

Oversees all committees and events

                             Oversees all expenditures and budgets

Listens to and works to resolve all member problems, insuring compliance with the covenants

Interfaces with the community and all third parties as required (agents, attorneys, real estate developers, etc.)

Conducts all special events including Business Meeting, Annual Cocktail Party and Beach Party

Responds to all correspondence sent to the Association personally or through Corresponding Secretary.

Signs all contracts, written agreements, obligations and agreements on behalf of the association with the exception of bank checks

This role requires strong leadership, communication skills, people orientation and ability to manage diversity of strong opinions, comprehensive understanding of financial balance and impact, project planning and community minded activism to represent the needs of the members and to act decisively and with respect for all board and community members.

Corresponding Secretary

Works as the liaison between the board and any outside parties on behalf of the President or other executive roles on the board. Responsibilities include but are not necessarily limited to:

Writing letters on behalf of Board members
Contacting or communicating board business, decisions or inquiries electronically or by phone or post to said parties, ex. Real Estate Agencies, Developers, Local Business, etc Sometimes she/he writes letters; other times she/he is simply the messenger
Writing and distributing OFSPOA Newsletter, Phone Directory (hardcopy and electronic) Maintain print copies of all correspondence and post digital copy as directed

This role requires strong written and verbal skills, organizational and administrative skills, computer savvy with Excel, PowerPoint and Word

Communications Co-Chair

Develop content for, design, and manage the OFSPOA News (primary OFSPOA communication medium)

Develop content for, design, and manage the OFSPOA website and its contents, including but not limited to PFSPOA News, “Ask the Board” submissions, posting to various web pages and other communications performed via our web site

Produce a biennial community directory (in conjunction with Correspondence Secretary and volunteers)

Manage community email list and post community email notifications of news, reminders, and alertsLooking for creativity, good writing skills and technical savvy, knowledge of maintaining a website is a plus to partner with the current Communications Co-Chair

Hospitality

Welcome all new homeowners with an in-person visit within a month of arrival

Inform newcomers of community events and the functions of OFSPOA

Personally invite newcomers the next OFSPOA event

Deliver to newcomers an “OFS birdhouse” and a copy of OFSPOA covenants and directory

Paint birdhouses and manage the supply to ensure inventory is ready for new homeowners

Obtain contact information for new homeowners and share with the Communications Chair and other members of the Board

This role requires an outgoing individual with excellent social and communication skills, and a knowledge of the area and its history.

The Process

Please review the open positions. If you would like to serve, send an email expressing your interest to the OFSPOA Board at admin@oldfieldsouth.org no later than March 19.  Include a brief bio and indicate why you would like to be nominated for a position, which position you feel qualified for and interested in; state first and second choices if there are multiples, and pose any questions you may have.

If you are nominating another member of the community, please provide the same information and ask their permission and acceptance of your nomination

Board members will review the candidates, answer any questions, and put a slate of candidates forward for the community to review on the Old Field South website. Vote will be held at the next business meeting, which will be held in April.

Newly elected members will be announced the same night and invited to the next Board meeting to begin their term. Terms are open-ended.

Call for OFSPOA Board Nominations

A message from OFSPOA President Tricia Telemaque:

The OFSPOA Board is a completely volunteer board of residents committed to the goals and covenants of the community, and consists of an executive oversight team (President, Vice President, Secretary, Treasurer) and five functional committees (Communications, Hospitality, Social, Beautification, Historical). It is currently looking for folks to volunteer for five open positions described below.

First, however, the members of the Board would like to take a moment to thank the current incumbents that are moving on to new phases and places in their lives. Bobbie Betrami will be vacating the role of Vice President of Administration after many years on the Board serving through multiple terms of various Presidents. Her consistent contributions and historical knowledge of the community have added insight to resolving many challenges over the years as well as the planning and execution of many exciting events for the community. Thank you Bobbie for being a pillar of the community; your involvement and never ending energy has been an inspiration to many! I know we will still look to you for your insights as a prior Board member! Kathy Massi will be vacating the role of Social Committee Co Chair after a year in the role to become available for other roles on the Board. So thank you both for your efforts and contributions in the roles that you have held, the community is a better place because of you!

After more than four years as President of the Board, I, Tricia Telemaque, will be stepping aside to make room for the next volunteer to run the board. It has been a great pleasure to work with such an amazing group of people in the planning and delivering of the services we provide to Old Field South. I look forward to supporting the incoming President; my hope for Old Field South is to continue to be passionate about the community we love by being active in the future state and volunteering to support the initiatives of the neighborhood.

And finally, we are opening a new position, the Corresponding Secretary; this role is also described below.

General Board Information:

The Board meets on average every four to six weeks, summer months excepted, for about two hours. Meetings are hosted at the Emma Clark Library typically on the first Monday of the month. The topics discussed vary with the time of year and include finances, beautification, social events, timely communication, real estate changes, and various community issues. It is a fun and lively discussion. Please consider taking this step to actively participate in the OFS community by volunteering for a position. Currently available roles:

President

Leads the board by setting the agenda, tone and approach the board assumes in maintaining and implementing the Old Field South covenants to ensure the community maintains its charm, historic sense of wellbeing and adherence to the wants and needs of the members of the community.

Conducts all Board meetings including setting agenda Coordinates and assists all board members with all their duties Oversees all committees and events
Oversees all expenditures and budgets

Listens to and works to resolve all member problems, insuring compliance with the covenants
Interfaces with the community and all third parties as required (agents, attorneys, real estate developers, etc.)

Conducts all special events including Business Meeting, Annual Cocktail Party and Beach Party
Responds to all correspondence sent to the Association personally or through Corresponding Secretary.

Signs all contracts, written agreements, obligations and agreements on behalf of the

associations with the exception of bank checks
This role requires strong leadership, communication skills, people orientation and ability to manage diversity of strong opinions, comprehensive understanding of financial balance and impact, project planning and community minded activism to represent the needs of the members and to act decisively and with respect for all board and community members.

Vice President of Administration

Serves as assistant and deputy to the role of the President, assists with the administration and management of the business side of the Association’s work

Assists is setting up Board meetings including review and development of the agendas Attends any third party meetings with the President, ex. attorney, accountant, agents, etc. Participates as an integral part of Executive committee for decision making (budget, projects, board positions, etc.)

Manages special projects that might come up that are out of scope for the current committees
Assists with committee events as required
Facilitates other board members’ responsibilities as required

This position requires strong administrative focus to detail, flexibility to manage the changeability of role to support all BOD positions, leadership and mediation skills.

Corresponding Secretary

Works as the liaison between the board and any outside parties on behalf of the President or other executive roles on the board. Responsibilities include but are not necessarily limited to:

Writing letters on behalf of Board members
Contacting or communicating board business, decisions or inquiries electronically or by phone or post to said parties, ex. Real Estate Agencies, Developers, Local Business, etc Sometimes she/he writes letters; other times she/he is simply the messenger
Writing and distributing OFSPOA Newsletter, Phone Directory (hardcopy and electronic) Maintain print copies of all correspondence and post digital copy as directed

This role requires strong written and verbal skills, organizational and administrative skills, computer savvy with Excel, PowerPoint and Word

Social Chairs – Co Chairs (one position) Plan, execute and host:

  • ▪  Annual cocktail get-together
  • ▪  Annual beach party
  • ▪  Annual business meeting
  • ▪  Occasional community tag sale or other social eventThese positions require good coordination, planning, and execution skills, as well as the ability to find creative ways to deal with budget challenges.

This role includes planning and executing events within a specified budget, identifying and securing event venues, planning food, drinks, and entertainment, all with the support and approval of the Board.

Communications – Co Lead (one position)

  • ▪  Develop content for, design, and manage the OFSPOA News (primary OFSPOAcommunication medium)
  • ▪  Develop content for, design, and manage the OFSPOA website and its contents, including but not limited to PFSPOA News, “Ask the Board” submissions, posting to various web pages and other communications performed via our web site
  • ▪  Produce a biennial community directory (in conjunction with Correspondence Secretary and volunteers)
  • ▪  Manage community email list and post community email notifications of news, reminders, and alertsLooking for creativity, good writing skills and technical savvy, knowledge of maintaining a website is a plus to partner with the current Communications Co Lead

    The Process

    1. Please review the open positions. If you would like to serve, send an email expressing your interest to the OFSPOA Board at admin@oldfieldsouth.org no later than February 28. Include a brief bio and indicate why you would like to be nominated for a position, which position you feel qualified for and interested in; state first and second choices if there are multiples, and pose any questions you may have.

    2. If you are nominating another member of the community, please provide the same information and ask their permission and acceptance of your nomination

  1. Board members will review the candidates, answer any questions, and put a slate of candidates forward for the community to review on the Old Field South Website by mid to late March. Vote will be held at the next business meeting, which will be held in April
  2. Newly elected members will be announced the same night and invited to the next Board meeting to begin their term. Terms are open-ended.