To our members,
On Tuesday night, May 6th, we held our 2014 OFSPOA Annual Business Meeting at the Emma S. Clark Library. We had a good turnout with over 16 in attendance, plus the 10 members of the OFSPOA Board. Thank you to those who attended and participated in some lively discussion! Our hope is that attendees will talk to neighbors about the value of the meeting so that we have even more folks participate in the future!
The OFSPOA Board of Directors, including the Committee Chairs, gave an update on the accomplishments of 2013 and the goals for 2014. After introducing myself and the other board members, I highlighted past year’s accomplishments and outlined goals for 2014. Bobbie Beltrami, our Vice President, reviewed the mission of the OFSPOA and the Board. These remarks were followed by updates by each committee chair.
Joan Bloom, Beautification Committee, reviewed the restorative work completed since Hurricane Sandy, showing before and after photos of many improvements. She also brought cuttings and plants to be shared with attendees.
Maura Delisle D’Aguanno and Maria Calzado Reinhardt, Social Committee, discussed the recent cocktail party at the Setauket Yacht Club and past celebrations, explaining how cutting event costs is now a priority so that more funds will be available for continued improvements to neighborhood green spaces. Many thanks to these fine ladies for the outstanding job hosting such a great event!
Luisa Reichardt , Communications Committee, gave an update on enhancements to our website and blogs, and use of email notifications to push out news and announcements. (Please take a look at the oldfieldsouth.org website). She also mentioned how crucial email addresses are to our communication campaign. (If we do not have your email address, please submit it to email@example.com). Luisa acknowledged our Block Captains, who assist in getting print messages out to those without email, and Donna Newman, OFS newsletter editor, for her many years of service to OFS. In concluding, she informed us that the new Old Field South Directory, updated by Karen Steil, will be ready for printing very soon. (Revisions to the directory may be submitted until May 15th).
Lydia Cierski, Hospitality Committee, gave an update on her delivery of birdhouses, our welcome gift to new homeowners, and explained that in the future she will be delivering a copy of the covenants as well. This year she delivered birdhouses to six new homeowners. Our newest neighbors will receive theirs shortly.
Lorraine Mandel, Treasurer, reported on the state of the organization’s finances and discussed issues related to the non-payment of dues, including the process we have put in place to recover monies owed to the association. Expenditures for the past 18 months were reviewed, including the following highlights: approximately 47% was spent on the maintenance and improvement of the common areas (entrances and triangles) and 30% on our social activities, the annual cocktail party and summer beach event.
An open discussion with attendees included three interesting points:
1. A 2- tiered dues structure that distinguishes between those who wish to participate in the socials and those who do not was suggested.
2. A question was posed regarding the need for an association. Has the OFSPOA outlived its usefulness?
3. A request was made for attendees to sign a petition to be presented to the Town of Brookhaven to improve West Meadow beach with a ramp to the water for accessibility for all, including people with physical limitations.
Feedback on keeping dues and having socials, while managing costs by utilizing less expensive venues, was highly favorable. Feedback also strongly supported the need to continue the association. There was some interest in potentially looking at the language of the covenants. Overall, the work the board has been doing was appreciated and feedback was complimentary in all areas.
The board will discuss all these point at the next meeting.
Additional goals for the community for 2014 included two new positions on the board. The first, Historian/Archivist, has been filled by Chris Maffia. She has already provided content for a page on our website dedicated to preserving our history in words and pictures. The second position is that of a youth member to assist us in determining how to involve this high energy group in our community and how the community can better support our youth! We will be reaching out to parents to discuss this opportunity with their children once we have the role and commitment better defined.
The meeting was productive, informative and collaborative. Thanks to all for your participation. Your feedback is always appreciated. Please feel free to post your comments. Click below on Leave a Reply.